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Wednesday, June 23, 2010

Inter University Council for East Africa (IUCEA): ASSISTANT ADMINISTRATIVE OFFICER

The Inter University Council for East Africa (IUCEA) is one of the strategic institutions of the East African Community (EAC). IUCEA is located in Kampala, Uganda. It is charged with a number of responsibilities, among them being to coordinate academic and research activities jointly undertaken by Partner States and Member Universities.

It has current membership of 76 Universities (private and public) in Burundi, Kenya, Rwanda, Tanzania and Uganda.

After its revitalization in 2000, it embarked on a number of activities in the areas of academic and research engagements in Partner States and Member Universities. In fulfilling its mandate, it is guided by a Rolling Strategic Plan (2006/11) and the Inter-University Council for East Africa Act 2009.

From 2010, the Council has moved into the next phase of activities with particular focus being on the Quality Assurance issues, Internationalization of Higher Education, and the relationship between Higher Education Institutions and private sector entities.

In order to fulfill the current mandate and to position the Council to meet all its objectives and planned activities, IUCEA now wishes to recruit four middle management officers and one Secretary at the Secretariat.

Applications for the post of Assistant Programmes and Projects Officer, Assistant Internal Auditor, Assistant Administrative Officer and Assistant Quality Assurance Officer are invited from qualified individuals from the Republic of Burundi and the Republic of Rwanda. Applications for the post of Secretary are invited from qualified individuals from the Republic of Uganda.

ASSISTANT ADMINISTRATIVE OFFICER
Job Scale: P3

Function:
The job of the Assistant Administrative Officer is to assist the functions of the Administration unit. These functions include the support services namely; Administrative, Human Resources and Procurement to the IUCEA Secretariat.

Key duties and responsibilities:
To assist the Administrative Officer in the performance of following duties:
a) Administration of the procurement process;
b) Administration of both Estates and Transport management;
c) General Administration and Office Management;
d) Administration and Records Management of the Institution;
e) Conferencing (Event Management);
f)Administration of Human Resources functions namely, Recruitment (Organization Development), Staffing, Training and Development, Employee Relations and Staff Welfare, and Retirement;
g) Preparation of administrative information on IUCEA activities and disseminate the same to relevant offices;
h) Facilitation the implementation of Performance
Evaluation Process (PEP), including the mid-year performance reviews;
i) Obtaining work permit (entry permits) and duty free processes for concerned Staff;
j) Performing any other duties that may be assigned by the Executive Secretary.

Experience and Professional Qualifications:
a. Should be a holder of a Bachelor's degree (Administration or Human Resources Management) or equivalent from a recognized University;
b. Experience in Procurement policies and procedures Will be an added advantage.

Tenure and Salary:
As per the Inter-University Council for East Africa Act of 2009, the successful applicants for these posts will serve on a contract of five (5) years which is mutually renewable subject to satisfactory performance.

A comprehensive remuneration package commensurate with the Diplomatic and/or Professional status of the post will be offered to the suitable candidate. Additional details on these may be obtained from the undersigned.

c. Should have at least 3 years experience working in a reputable institution.

Other related skills:
a).Administrative and human Resources Management experience;
b) Interpersonal skills and ability to organize and lead others;
c) Drafting and reporting skills;
d) Communication skills;
e) Planning and organizational skills;
f) Practical working knowledge of ICT and its applications.

To Apply:

Note: Applications for the post of ASSISTANT ADMINISTRATIVE OFFICER are invited from qualified individuals from the Republic of Burundi and the Republic of Rwanda

SUBMISSION GUIDELINES:
Applicants who meet the above criteria should submit six (6) copies of their applications including the letter of application, CV, three referees' contacts, copies of Certificates and testimonials and other relevant documents to the undersigned latest by 5:00 O'clock on 31st July,2010. Only short-listed candidates will be contacted.

Please note that this advertisement is on the lUCEA
Website: www.iucea.org

IUCEA is an equal opportunity employer:

The Executive Secretary
The Inter University Council for East Africa
East African Development Bank Building
3rd Floor, plot 4 Nile Avenue
P.O Box 7110
Kampala Uganda
Email:exsec@iucea.org,recruit@iucea.org

NB: Online Applications will not be considered.


More Jobs and Vacancies in East Africa available here

East Africa Vacancies


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