Applications are invited from suitably qualified, competent, creative, confident, self driven, ready to work under stress, track record of integrity, computer literate individuals of impeccable character to fill the under mentioned positions at Nkumba University.
Applicants are required to submit handwritten or typed applications (seven copies) and a detailed CV, photocopies of supporting academic documents, names and addresses of three referees, and telephone contacts.
1. DEPUTY UNIVERSITY SECRETARY
The Deputy University Secretary serves as the principal deputy to the University Secretary and assists in relations with, among other things, the meetings, the University committees, and the University community.
a) Reporting: to the University Secretary and the Vice Chancellor.
b) Responsibilities:
• • Managing and attending Committee meetings and council orientation including the collecting of meeting materials, mailings, following up letters, and the drafting of minutes.
• Drafting correspondence and other documents for the University Secretary and the Vice Chancellor.
• Overseeing and maintaining the permanent records of the Management Committee, including records of Management business and minutes of meetings.
• Managing of communications with the Management Committee, Council & its Committees and the Board of Trustees and when requested by the University Secretary deal directly with the mentioned members as they interact with the University in connection with their Council and Trustee responsibilities.
• Overseeing projects and preparations of Committee documents, including resolutions, remarks, and greetings.
• Overseeing the University website.
• Supervising the daily operations of the offices of the University and staff members.
• Overseeing the planning and implementation of major University events such as Graduation Day and Commencement Lectures, and special events as dedications, celebrations, memorial services, and inaugurations.
• Any other duties as may be assigned by the University Secretary and the Vice Chancellor.
c) Qualifications : An Honours Bachelors Degree, and a Master's Degree in Planning, Management & Administration or its equivalent.
d) Experience: A minimum of 5 years of administration in a complex institutional environment.
e) Age: 35 years and above.
2. HUMAN RESOURCE DIRECTOR:
The Human Resource Director shall be responsible for all affairs related to human resource management in the University.
a) Reporting: to the University Secretary and the Vice Chancellor.
b) Responsibilities:
• Guiding and managing the overall provision of Human Resources services, policies, and programs for the entire University.
• Managing the overall talent strategy including workforce planning; recruiting; hiring; training and development; performance planning, management, and improvement; motivation, retention and succession planning.
• Overseeing the organizational development, change management initiatives and University-wide environment for employees.
• Overseeing employment law compliance and compliance to University Terms and Conditions of Service and regulatory concerns.
• Assisting in policy development, documentation, and implementation.
• Overseeing employee safety, welfare, wellness and health.
• Promoting community outreach and communication, together with charitable initiatives.
• Managing external employment agencies, recruiters, and temporary staffing agencies.
• Analyzing/Assessing the effectiveness of all human resources on a regular basis.
• Preparing guidelines and procedures for disciplinary action.
• Keeping abreast of developments in various areas of human resource management.
• Inducting staff.
• Any other duties as may be assigned by the University Secretary and the Vice Chancellor.
c) Qualifications : An Honours Bachelor's degree and a Master's degree in Human Resource Management & Administration or its equivalent.
D) Experience: A minimum of 5 years of administration in a complex institutional environment.
e) Age: 35 years and above.
3. PROCUREMENT OFFICER:
The Procurement Officer shall develop and implement purchasing policy and strategy, co-ordinate purchasing practices and maximize savings and benefits resource management in the University.
a) Reporting: to the University Secretary and the Vice Chancellor.
b) Responsibilities:
• Undertaking the tendering, evaluation, placement and monitoring of a portfolio of corporate contracts including the University's Capital purchasing programme.
• Assisting in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and whole life costing.
• Participating in negotiation of contract terms on a range of central contracts and to monitor performance against these contracts.
• Promoting the procurement function within the University including the development and improvement of training and skills of staff involved in the devolved purchasing environment within the University.
• Participating in internal and external meetings, promoting procurement best practices.
• Assisting the University Secretary and the Deputy University Secretary in preparation of documents for the Tender Committee, including minutes and evaluation reports.
• Supporting and undertaking projects for the "Value for money" Steering group and report findings and make recommendations to the Management Committee to support change of policy.
• Keeping abreast of up to date knowledge relating to procurement legislation including regulations for public procurement.
• Ensuring that all resources are utilized effectively and efficiently. This includes taking measures to minimize wasting energy, water and office consumables.
• Any other duties as may be assigned by the Bursar and the University Secretary.
c) Qualifications: An Honours Bachelor's degree in Procurement and Logistics Management, a Bachelors Degree in Business Administration with a Certificate in Procurement and Supplies (CPS) or its equivalent. A Masters degree will be an added advantage.
(d) Experience: 2 years and above in the area related to procurement and logistics management.
(e) Age: 28 years and above.
4. PUBLIC RELATIONS OFFICER:
Public Relations Officer shall establish and maintain mutual understanding between an organization and its stakeholders. He/she shall be the spokesperson of the University and shall convey the policies and interests of the University to the public through various forms of media and vice versa. The role is very varied and will depend on the University policy.
a) Reporting: to the University Secretary and the Vice Chancellor.
b) Responsibilities:
• liaising with the University Management.
• liaising with and answering enquiries from media, individuals and other institutions, often via telephone and email.
• researching, writing provisional materials, and distributing press releases to media.
• collating and analyzing media coverage, published materials, interviews and surveys
• writing and editing in-house magazines, case studies, speeches, articles and annual reports
• preparing and supervising the production of publicity brochures, handouts, direct mail leaflets, promotional videos, photographs, films and multimedia programmes.
• organizing events including press briefings, press conferences, exhibitions, open days, press tours, project-manage and product launches.
• maintaining and updating information on the University's Website;
• sourcing and managing speaking and sponsorship opportunities;
• commissioning market research;
• fostering community relations through events such as open days,& exhibitions and through involvement in community initiatives;
• developing and sustaining the mutual understanding between the University and its community.
• using all forms of media and communications to project and protect the University image
• Arranging charitable donations or sponsorship of events.
• Any other duties as may be assigned by the University Secretary and the Vice Chancellor.
c)Qualifications: A good Bachelor's degree preferably in Mass Communication. A Masters Degree or its equivalent will be an added advantage.
d) Experience: A minimum of 5 years of administration in a complex institutional environment.
e) Age: 35 years and above.
5. INTERNAL AUDITOR:
s The internal auditor shall perform audits of management, information systems and technologies, finance and security in all locations of the University together with reviewing and evaluating the effectiveness and efficiency of operations, reliability of financial reporting, and compliance with applicable laws and regulations , that is, the Professional Code of Ethics and the Standards for the Professional Practice of internal auditing according to the Institute of Internal Auditors.
a) Reporting: to the Vice Chancellor and University Council.
b) Responsibilities:
• Developing the scope for operation, information technologies, financial and security audit projects and select/develop appropriate audit steps necessary to promote effective audit coverage for the Vice Chancellor's approval
• Conducting management, information technologies, financial and security audit projects according to the yearly audit plans in all areas of the University.
• Performing fieldwork in all University locations.
• Analyzing operational and management processes and system controls' effectiveness and efficiency in view to improve them and propose value-added recommendations.
s Providing assurance that operations and processes conform to current Nkumba University policies and procedures particularly as laid out in the University Financial Regulations.
• Participating in the development of new information systems to ensure that efficient and effective controls are incorporated.
• Identifying control and processes weaknesses, document main control points and provide evidential support for report recommendations.
• Preparing recommendations for all levels of management, considering materiality, pertinence and documentary evidence.
• Presenting to the University Management the results, recommendations and conclusions of audit reviews.
• Maintaining respectful and effective communications and relationships with management and staff of areas under review.
• Preparing draft audit reports.
• Assisting in performing external audits in the areas of revenue and costs that are beyond the direct control of Nkumba University employees, such as certain construction contracts.
• Reviewing year-end inventory balances as requested by the University external auditors.
• Assisting the University Secretary in the execution of special studies and consulting assignments; preparation and follow-up with University management of the implementation of outstanding recommendations; and preparing Audit Services Status reports for the Audit Committee, external auditors and Council.
• Keep abreast in various areas of the audit profession.
• Any other duties as may be assigned by the University Secretary, the Vice Chancellor and Council.
c) Qualifications:
University graduate in accounting, finance, administration or business with a professional designation (CGA, CA, CIA, CMA) or an equivalent combination of education, training and experience.
Business and audit experience in medium sized enterprises Management, financial and IT audit experience will be an added advantage.
d) Experience:
A minimum of 5 years of auditing in a complex institutional environment.
e) Age: 35 years and above.
6 PLANNING OFFICER:
The Planning Officer shall be in charge of the day to day operations of the Planning Unit of the University.
a) Reporting : to the University Secretary and the Vice Chancellor.
b) Responsibilities:
• Overseeing the planning of University requirements in the recruitment, employment, and evaluation.
• Developing University-wide or department-wide goals, objectives, policies and procedures
• Assisting in preparing Department/University operations budget.
• Analyzing and forecasting of student and staff data to assist with resource planning and review.
• Statistical reporting to both internal and external stakeholders.
• Planning of Sectoral and multi-Sectoral development projects and solutions identification, designing and producing write-ups of project proposals, evaluating, monitoring and producing project reports as cases may require.
• Ensuring that the Management, Council, and Board of Trustees are kept fully informed on the condition of the University and about any trends, events, or emerging issues of significance to the University's success
• Reporting events and activities to senior management.
• Representing the University on planning boards including the National Council for Higher Education (NCHE).
• Coordinating and Implementing General Strategic Planning or other planning projects
• Reviewing all departmental reports and presentations related to planning.
• Evaluating planning-related legislation and applicability to department projects
• Overseeing University Fund Raising activities and plans.
• Seeking and establishing Endowments for the University.
• Any other work as may be assigned by the Vice Chancellor and the University Secretary.
c) Qualifications:
A good Honours Bachelor's degree and a Masters' degree in Planning, Public Administration, Statistics, and Business Administration or any other related field.
d) Experience: 5 years and above, with at least 3 years of experience in supervisory capacity.
e) Age: 35 years and above.
RENUMERATION: for all posts is as per standard
University relevant scales and highly attractive and
competitive.
The Applications in a sealed envelope, and further
information, should be addressed to:
University Secretary,
Nkumba University,
P.O. Box 237, ENTEBBE,
(not later than 19th February 2010).
Tel: +256 (0) 414 376112/ (0)414 374996/
(0)414 374994,
E-mail: us@nkumbauniversity.ac.ug
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