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Thursday, May 27, 2010

Delegation of the European Commission: Jobs in Tanzania

ARCHIVIST/SECRETARY

The Delegation of the European Commission to the United Republic of Tanzania is inviting applications for a local staff position - Group IV as archivist/secretary in the Finance and Contract section to start in July 2010. The successful applicant will be directly accountable to the Head of Section.

FUNCTIONS AND DUTIES:

To manage the archive of the Contracts & Finance Section. To provide administrative support to the section, more specifically with the follow-up of internal procedures, information and document management. The list of core tasks includes but is not limited to (in order of importance):
Co-ordinate the storage, reproduction, circulation and retrieval of documents in the archive,
Ensure that infrastructure, office supplies, inventoried goods and other logistical needs for the section are covered,
Co-ordinate and contribute to the administrative quality checks for files for signature.
Record and route incoming correspondence, finalise and transmit outgoing correspondence using archive software (DELORES) whenever necessary and ensure that deadlines are respected,
Prepare notes, minutes and routine correspondence,
Responding to general enquiries, Calendar management,
Phone calls management,

EDUCATION AND TRAINING:
• Secondary education: essential.

EXPERIENCE:
• At least six months practical experience in archiving for large organizations is required.
• At least two years experience in administrative assistant for large organizations is required.

SPECIALIST KNOWLEDGE:
• Archive and document management systems
• Archiving techniques and procedures
• Document management
• Management of inventory
• The successful candidate must possess strong communication skills, with a profound knowledge of English

COMPUTER SKILLS:
• Fully computer literate (Excel, Word, EC common system tools).
Communication skills:
• Capacity to communicate clearly and briefly

INTERPERSONAL SKILLS:
Flexibility to work under pressure and to respond quickly to new demands
High degree of responsibility and be able to work independently in order to meet strict deadlines.
Ability to work in a team

How to Apply:

Applications with the reference ADM/2010/00491/FCT mentioned in the subject line should reach the Head of Delegation not later than 14:00hrs Wednesday 02 June 2010 and only to be sent to the following address:

delegation-tanzania@ec.europa.eu
More Jobs and Vacancies in East Africa available here

East Africa Vacancies


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