Project Coordinator
Responsible To: Deputy Country Director
Working With: Field medical and non medical team members
Location: Birambizo health zone, Rutshuru territory, North Kivu Province, DRC
Start Date: ASAP
Duration: 12 months
Salary: £27,050 to £27,800 (dependent on relevant experience), inclusive of annual Cost of Living Allowance
Benefits: Insurance cover, accommodation, R&R, annual leave entitlement of 24 days per Annam rising to 30 days at the completion of 12 months of continuous employment with Merlin.
Please note: this is an unaccompanied position.
Merlin International Profile
Merlin specializes in health, saving lives in times of crisis and helping to rebuild shattered health services. Each year, Merlin helps more than 15 million people in up to 20 countries.
Context and Background
Merlin has been operational in the Great Lakes region since 1994, Our projects have assisted refugees and displaced people on both sides of the eastern border of the Democratic Republic of Congo (DRC). Since March 1997, Merlin has provided extensive support to health zones in South Kivu, North Kivu, Kasai Oriental, and Maniema provinces of eastern DRC. Other Merlin projects have provided assistance to host and displaced populations in western DRC in Kamonia province. Specific areas of intervention include the following:
• Health Systems Strengthening for improved health service delivery
• Primary Health care Programs including water and sanitation projects
• Emergency Preparedness and Response including support to national surveillance systems
Main purpose of the role
The Birambizo Project Coordinator will be responsible for managing the Nyanzale office, the Tongo sub-base and for overseeing Merlin project activities in the whole Birambizo health zone. This includes overseeing logistic activities, responsibility for security and ensuring proper financial procedures are followed for the project implementation. She/He is also responsible for the coordination, management and capacity building of national staff members.
Overall Objectives (scope):
• Base management
• Project Management and Development
• Administration and Finance
• Human Resources
• Security
• Representation
Responsibilities
Base Management
• Ensure adequate information flow within Nyanzale and Tongo teams and between Nyanzale and Goma offices
• Create/maintain a “team spirit” within the Merlin staff
Project Management and Development
• Budget holding of the Merlin (sub-)projects implemented in Birambizo
• Plan and monitor project activities and outputs against project Logframes and budgets. This includes grant opening, grant closing and monthly grant monitoring meetings with all departments, as well as activity, procurement and financial planning.
• Ensure the delivery of the project according to objectives and time-frames
• Reporting – internal and external - for daily and weekly site communications.
• Ongoing evaluation and development of proposals
Security (in collaboration with Birambizo field Logistician)
• Responsible for the security of the Merlin team and assets in a changeable and volatile security environment, including initiating and organising evacuation if necessary
• Ongoing monitoring of the security situation in the region
• Prepare and update security guidelines and ensure that these are adhered to
• Provide timely and accurate security/incident reports to the Project Coordinator and Goma Security Focal Point
• Maintain regular contacts with key actors in relation to security (local authorities, the community, MONUC, OCHA, etc.)
Logistics:
• Assure planning, procurement and follow-up of goods in line with project and base needs
• Collaborate with Merlin Goma Logistics to assure planning, procurement and timely delivery of drugs and medical consumables to Merlin-supported Health Facilities, avoiding stock ruptures
• Assure Merlin procurement and logistics procedures are followed
• Manage, register and maintain Merlin assets
• Manage and document warehouse and transport of Merlin goods according to Merlin procedures
Admin and Finance
• Manage the program budget and ensure regular communication with the Finance Manager on all budget matters.
• Manage cash on site, ensuring compliance with Merlin procedures in relation to cash security (on site and cash transfer).
• Ensure activities in Birambizo comply with all legal and bureaucratic requirements of DRC
• Prepare timely cash requests and transfers
• Filing systems and record keeping
• Prevent, and if necessary report and investigate fraud and misconduct within Merlin staff and partners
Human Resources:
• Supervise and directly or indirectly line-manage all Merlin staff in Birambizo
• Ensure that Merlin recruitment and appraisal procedures are followed
• To ensure that all staff management is carried out according to the Merlin internal regulations and the DRC labour code
• To provide the HR dept in Goma with monthly staff information updates and keep them informed on all disciplinary matters
• Organise and supervise capacity building and development of national staff
Representation
• Represent Merlin and its activities to key stakeholders (community, authorities, donors, other (I)NGOs, partners)
• Closely collaborate with MoH on Health Zone level and assure that Merlin projects effectively contribute to MoH capacity building and comply with MoH strategies
Other
• Provide meaningful reporting on project activities to Goma office
• Provide coverage for other posts when needed and carry out any other responsibilities as requested by the Country Director
Qualifications, experience and competences:
• Experience and proven skills in budget holding and management
• Experience and proven skills in Project Management
• Experience of working in security and unstable environments
• Strong communication skills, with excellent written and spoken English and French
• Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, indicators etc.)
• Proven problem solving and organizational skills, flexible and calm under pressure
• Strong leadership skills and a supportive management style
• Good team worker, able to live and work closely with a small team
• Computer skills (Word, Excel, E-mail)
• Experience of proactively identifying and addressing issues
• An understanding of and commitment to Merlin’s mission and values
Qualifications, experience and competences:
• Working experience in DRC / Central Africa
• Experience in health care management in insecure and unstable contexts
How to Apply:
To apply for this position
Please download an application form from our website www.merlin.org.uk Completed form should be emailed to applications@merlin-uk.org stating in the subject field the job title, country and reference number (if any)
Only short-listed applicants will be contacted. Due to the urgency of this position, applications will be shortlisted on a regular basis and we may offer this post before the closing date.
Please download an application form from our website www.merlin.org.uk Completed form should be emailed to applications@merlin-uk.org stating in the subject field the job title, country and reference number (if any)
Only short-listed applicants will be contacted. Due to the urgency of this position, applications will be shortlisted on a regular basis and we may offer this post before the closing date.
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