AMREF is the largest indigenous health development non governmental organization based in Africa. AMREF works with and through African communities, health systems and governments, and aims to close the gaps that prevent people from accessing their basic right to health. With headquarters in Kenya, AMREF has programs in Kenya, Uganda, Tanzania, Ethiopia, South Sudan and South Africa. Employing over 800 staff and with an annual operating budget of approximately $70 million, AMREF is a knowledge resource for donors and partners.
For more information visit our website www.amref.org
AMREF Kenya is looking for individuals, who are well organized, highly motivated and results oriented to join a dynamic team and help bring better health for Africa.
ADMINISTRATIVE ASSISTANT – REF. NO.:- KCO/HR/031/2010
Purpose:
To provide office support to the AMREF Clinic by ensuring effective co-ordination, planning and monitoring of office administrations, logistics, reporting and communication. The position reports to the Clinician and is stationed in Nairobi.
Key Duties and Responsibilities:
1.Administrative support and information flow: Receives and reviews correspondence. Is overall in charge of receiving and dispatching correspondence (including letters, faxes, email, telephone calls etc). Creating new files, retrieving and recording patients data in the register in a systematic manner and delivering the same to the Nurse.
2.Reception: Receives all visitors and acts as the first point of references for all queries. Giving priority to emergency cases in consultation with the Nurse.
3.Organizing: Coordinates the execution of events under the office including meetings, workshops/trainings and other work-related gatherings.
4.Reporting: Processes and distributes a variety of reports including minutes, monthly and annual reports as required. Capturing data in Excel for services offered to patients/clients to enable production of the monthly report and invoicing.
5.Information Management: Develops and maintains relevant databases and filing systems for optimal
management of information and contacts.
6.Office Management: Receiving, receipting and forwarding all money collected to the Finance Department daily and keeping proper records. Maintaining office inventory, stationery supplies and utility services.
Qualifications, Experience and Skills:
The ideal candidate should have a Diploma in Business Management or relevant discipline; a first degree would be an added advantage. Minimum of three (3) years work experience in busy environment; experience in the health sector would be an added advantage. Must be ICT proficient. In addition, the candidate should have excellent interpersonal skills, excellent written and oral communication skills, ability to prioritize duties and work under minimal supervision.
To Apply:
If you would like to join this dynamic team and help bring better health for Africa, please quote the position and reference number in the subject matter and send a copy of your CV, together with a supporting statement, which should include evidence of competence against key criteria, remuneration requirements and contact details of three work-related referees, to the Human Resources Manager, AMREF in Kenya by email to recruitment@amref.org
Deadline for application: 20th August, 2010.We regret that only short-listed candidates will be contacted
AMREF is an Equal Opportunity Employer and has a non-smoking environment policy.
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