LWF Uganda is an international NGO operating in the districts of Katakwi, Kitgum, Pader and Sembabule, with the aim of reducing : human suffering among the vulnerable communities, LWF is seeking individuals for the positions of Agronomist, Administrative Officer and Nutrition Extension Workers based in Pader
Position: Administrative Officer
Basic Function of the Position
To implement, coordinate, monitor the efficient administration and management of human and material resources in the Field office, in accordance with the established LWF Uganda policies and guidelines as well as the Uganda statutory requirements and standards.
Key Responsibilities:
1. In liaison with the Project Manager and the Human Resource Manager, coordinates, carries out and documents all staff employment activities such as recruitment, induction/orientation, placement, promotion, discipline and termination in line with LWF policies, guidelines and procedures.
2. Maintains and updates the annual staff leave schedule and endorses all leave applications in consultation with the staff concerned and their supervisors to confirm leave days due and ensures that the leave period and duration are adhered to.
3. Ensures safe custody, proper use and maintenance of office supplies, utilities, and equipment, and assesses and advises on needs for repair and/or replacement and initiates/follows up procurement or replacement of office equipment and other requirements;
4. Maintains effective communications links and working relations with LWF Head office, other Field offices and sister projects as well as the relevant local authorities, community leaders, civil society/non-governmental [organizations, collaborating/implementing partners.
5. Coordinates and, in conjunction with the Project Manager, ensures that Section heads perform regular staff performance appraisals, and takes charge of follow-ups.
6. Oversees and monitors staff discipline and compliance with LWF principles, policies and code of conduct, advises the Project Manager accordingly and organizes the Disciplinary Committee to review staff disciplinary cases as deemed necessary by the Project Manager or Management team;
7. Monitors and informs management promptly of issues of individual or collective staff concern such as remuneration, entitlements, welfare, complaints and grievances, and investigates related problems and advises, guides or counsels affected staff accordingly;
8. Participates in the activities of the Procurement Committee and takes charge of all Project procurements, ensuring compliance with established LWF/DWS policies and guidelines;
Minimum Qualifications:
• A University degree in business administration or project management is essential.
• Post-graduate diploma in General Management is desirable.
• Computer competence and sound knowledge of MIS. Experience:
• At least five (3) years working in administration and/or human resource management in a reputable firm, public body or NGO. Personal Attributes:
• High integrity, self-driven and able to set own work schedule with rigorous deadlines.
• High level of professional people management and customer care skills.
• Ability to initiate and complete assignments and to work under demanding circumstances with minimal supervision. Strong organization, supervisory, problem-solving, interpersonal, communication as well as team building and negotiation skills
To Apply:
Please send Curriculum Vitae detailed CVs, indicating three (3) referees, should be submitted to:
The Human Resource Program Officer
Lutheran World Federation,
P.0. Box 5827, Kampala
Plot 1401, Gaba, Road next to Quality Hill
Application deadline is Friday, 30th July, 2010 Applications without supporting documents shall be disqualified;
Only short listed candidates will be contacted for interview.
LWF Uganda is an equal opportunity employer
Position: Administrative Officer
Basic Function of the Position
To implement, coordinate, monitor the efficient administration and management of human and material resources in the Field office, in accordance with the established LWF Uganda policies and guidelines as well as the Uganda statutory requirements and standards.
Key Responsibilities:
1. In liaison with the Project Manager and the Human Resource Manager, coordinates, carries out and documents all staff employment activities such as recruitment, induction/orientation, placement, promotion, discipline and termination in line with LWF policies, guidelines and procedures.
2. Maintains and updates the annual staff leave schedule and endorses all leave applications in consultation with the staff concerned and their supervisors to confirm leave days due and ensures that the leave period and duration are adhered to.
3. Ensures safe custody, proper use and maintenance of office supplies, utilities, and equipment, and assesses and advises on needs for repair and/or replacement and initiates/follows up procurement or replacement of office equipment and other requirements;
4. Maintains effective communications links and working relations with LWF Head office, other Field offices and sister projects as well as the relevant local authorities, community leaders, civil society/non-governmental [organizations, collaborating/implementing partners.
5. Coordinates and, in conjunction with the Project Manager, ensures that Section heads perform regular staff performance appraisals, and takes charge of follow-ups.
6. Oversees and monitors staff discipline and compliance with LWF principles, policies and code of conduct, advises the Project Manager accordingly and organizes the Disciplinary Committee to review staff disciplinary cases as deemed necessary by the Project Manager or Management team;
7. Monitors and informs management promptly of issues of individual or collective staff concern such as remuneration, entitlements, welfare, complaints and grievances, and investigates related problems and advises, guides or counsels affected staff accordingly;
8. Participates in the activities of the Procurement Committee and takes charge of all Project procurements, ensuring compliance with established LWF/DWS policies and guidelines;
Minimum Qualifications:
• A University degree in business administration or project management is essential.
• Post-graduate diploma in General Management is desirable.
• Computer competence and sound knowledge of MIS. Experience:
• At least five (3) years working in administration and/or human resource management in a reputable firm, public body or NGO. Personal Attributes:
• High integrity, self-driven and able to set own work schedule with rigorous deadlines.
• High level of professional people management and customer care skills.
• Ability to initiate and complete assignments and to work under demanding circumstances with minimal supervision. Strong organization, supervisory, problem-solving, interpersonal, communication as well as team building and negotiation skills
To Apply:
Please send Curriculum Vitae detailed CVs, indicating three (3) referees, should be submitted to:
The Human Resource Program Officer
Lutheran World Federation,
P.0. Box 5827, Kampala
Plot 1401, Gaba, Road next to Quality Hill
Application deadline is Friday, 30th July, 2010 Applications without supporting documents shall be disqualified;
Only short listed candidates will be contacted for interview.
LWF Uganda is an equal opportunity employer
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