Kenya Vision 2030: secretarial staff

The Kenya Vision 2030 Delivery Secretariat is spearheading implementation of Vision as the country’s blueprint and strategy towards making Kenya newly – industrialized middle income country capable of providing a high quality of life for all its citizens by the year 2030.

The Kenya Vision 2030 Delivery Secretariat has vacancies for secretarial staff and invites applications from suitably qualified candidates.

Duties and Responsibilities:
* Maintain effective communication channels with other departments as well as external organizations and individuals.
* Prepare notes, draft correspondence, type letters and reports including document binding in accordance with agreed instructions.
* Respond to telephone inquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls.
* Receive official visitors and walk-in customers by ascertaining the nature of business and directing them accordingly.
* Receive, sort, record and distribute mail, general correspondence and documents to appropriate officials.
* Schedule appointments and screen requests for meetings, synchronize and update appointments for the appropriate Head of Directorate.
* Prepare both local and international itineraries; confirm travel and hotel reservations.
* Locate and attach appropriate files to correspondence or queries as well as organize filing and retrieval systems.
* Oversee proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure.
* Organize meetings and conferences and accurately record proceedings of various deliberations.
* Operate and maintain electronic office equipment and tools including word processing and photocopying machines, scanning and binding equipment.

Job Requirements:
Academic qualifications
* Kenya School of Secondary Education (KCSE) C (plain) or its equivalent.

Professional qualifications
* Shorthand III (120 w.p.m.)
* Typewriting III (50 w.p.m)/Computerized document processing III
* Business English III/Communication II
* Secretarial Duties II
* Office Practice II
* Commerce II
* Office Management III

or

* Diploma/Higher Diploma in secretarial studies from KNEC or its equivalent qualifications from recognized institutions.
* A certificate in computer application (Windows, MS Word, Ms Excel, MS Access and Internet from recognized institution.

Skills, knowledge and experience requirements
* Three (3) years of experience in a busy environment.
* Sensitive to ethics, integrity and confidentiality
* Aged between 30 years to 45 years
* Excellent in interpersonal communication skills.

To Apply:

The applications should be submitted not later than 4th August, 2010 and addressed to;

Director General
Kenya Vision 2030 Delivery Secretariat
KICC, 23rd Floor, Room 2308
P.O Box 52301 – 00200
Nairobi

Note: Only the shortlisted candidates will be contacted.

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