Pact, Inc. Kenya: Grants Manager

Pact, Inc. Kenya is a International Non Governmental Organization that facilitates institutional development of civil society organizations (CSOs) through capacity building and partnerships.

As a development organization focusing on capacity building, we are committed to building the capacity of local organizations, networks and coalitions.

We are seeking competent individuals to fill the following position:

Position: Grants Manager
Reporting to: Country Director
Duty Station: Nairobi

Purpose/Basic Function of the Position

The Grants Manager designs and oversees the entire portfolio of sub-grants provided under the Kenya country program. Coordinates activities of other grants staff and those of Pact Kenya seconded to Pact, Inc. programs in Kenya. Ensures compliance of sub-granting process and sub-grants with Pact and donor regulations.

Specific Duties and Responsibilities:

I. Pre-Award

a) Work with Pact Country Director and senior managers to select grantees for award under various projects. This will include the conduct of pre-award assessments to determine the responsibility of prospective grantees using Pact’s MCAT.

b) Make determinations of risk profiles of prospective grantees and recommend appropriate approaches to mitigate the risks identified, including the development of special award conditions.

c) In addition to pre-award assessments, the Grants Manager will also be responsible for the following pre-award tasks:

• Selection of the proper award instrument
• Cost analysis and budget negotiations
• Preparation of negotiation memoranda
• Complete submission of award documents for approval by the Director, G&C.

II. Post-Award

a) Provide technical assistance to staff and grantees on administrative policies and procedures for grants management. Technical assistance on the following topics will be provided in conjunction with other initiatives of regional grant advisors:

• Pact’s grants management policies and procedures
• Policies and procedures for procurement under subgrants
• Interpretation of regulations (22 CFR 226, 22 CFR 228, OMB Circular A-110 and A-122, ADS chapters, etc.)
• Preparation of solicitations (RFA, APS)
• Simplified grants
• Modifications
• Grantee monitoring

b) Verify obligated funding available and data reported in the subgrant matrix for each project.

c) Collect and maintain complete documentation of submission/transmittal of reports that are specific to grants under prime awards.

• Inventory of property in grantees’ custody
• VAT reports of grantees
• Audit reports of grantees
• Other deliverables (programmatic and financial) of grantees

d) Work with G&C/HQ to obtain prior approvals and waivers from clients required for administration of specific grants.

e) Monitor compliance with special award conditions by grantees.

f) Conduct investigations to resolve contractual issues/problems/disputes arising from grants and make recommendations to the country representative and/or Director of Grants and Contracts for resolution.

g) Routinely monitor the maintenance and control of the archive of grants.

h) Ensure the final disposition of property acquired by grantee.

III. Procurement Under Grants

a) Prepare and/or review documentation (selection, choice of instrument) of purchase orders and contracts financed under grants.

b) Verify obligated funding available for purchase orders and contracts.

c) Verify completion and payment of final invoice.

IV. Training and Other Technical Assistance

a) Contribute to the development and delivery of training in grants management in the field.

b) Contribute to substantive discussions in the Grants Community of Practice.

Qualifications:

• Demonstrated solid knowledge of donor regulations applicable to grants administration.
• Strong analytical skills to successfully perform financial reviews and other forms of quantitative analyses.
• Effective written and oral communications skills that are essential to building relationships with donors, host country counterparts, and partner organizations.
• Ability to exercise sound business judgment to wisely prioritize and successfully perform multiple and complex tasks.
• Highly organized and able to develop and streamline systems for efficient conduct of day-to-day tasks.
• Proficiency in word processing, spreadsheets and database skills.
• Fluency and high proficiency in English.
• Ability and willingness to travel.

Education and Experience Requirements:

• Bachelors Degree in a related business field or equivalent work experience
• Five (5) years experience managing the award and administration of sub-grants funded by USAID, or international donors.
• Strong knowledge of OMB Circular A-110, A-122, and A-133; 22 CFR 226; and 22 CFR 228; will be subject to testing.
• Strong knowledge of donor auditing requirements and demonstrated ability to exercise financial oversight of grant programs.

To Apply:

1. A cover letter of introduction explaining how they meet the above criteria;
2. A detailed and current CV;
3. Contact information for 3 referees; and
4. Indicate current remuneration package.

Please submit your applications electronically to kenyahr@pactafrica.org,

or to The Country Director, Pact, Inc. Kenya P.O. Box 76390-00508 Nairobi, Kenya.

Kindly indicate the position you are interested in on the envelope, or in the subject field if electronically submitted.

Deadline for applications submission is 16:00 on Friday 29th October 2010.

Only candidates short-listed for interviews will be contacted

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