National Council for Law Reporting: Receptionist

The National Council for Law Reporting is a corporate body established by the National Council for Law Reporting Act, 1994. The statutory mandate of the Council is the publication of the official Kenya Law Reports which are compilations of the decisions of the superior courts of Kenya, and the revision and updating the Laws of Kenya.

The Council is a leading publisher of public legal information.

The Council is looking for highly organized and self-motivated professionals to serve in the following position:

Ref: NCLR/ HR /2010/ 0129
Job Title: Receptionist

Reporting to the Head of Human Resources, the Receptionist will provide secretarial and administrative support services. The position entails managing the Council's front office including the telephone and switchboard, handling official correspondence and phone inquiries; coordinating calendars, schedules, appointments, organising an co - ordinating routine office maintenance and upkeep activities such as cleaning and managing the CEO's diary.

Key responsibilities:

The Receptionist will be responsible to the Human Resources Officer for-

• Overseeing all aspects of office management and activity coordination.
• Answering telephone, screen and direct calls, taking and relaying messages and providing information to callers
• Ensuring that in-bound and out-bound correspondence and related documents are effectively circulated and properly managed
• Accepting and dispatching packages by courier or regular mail.
• Preparing draft responses to correspondence containing routine inquiries
• Performing general clerical duties including basic bookkeeping, photocopying, faxing, mailing and filing.
• Filing and retrieving organizational documents, project records and reports
• Arranging for the repair and maintenance of office equipment.
• Supervising cleaning of office premises
• Maintaining the Editor's/ CEO's diary
• Maintaining confidentiality in all aspects of client, staff and agency information.
• Setting up and coordinating staff meetings, attending meetings and recording minutes
• Typing and processing various documents, as and when required.
• Maintaining and update correspondents in a contacts database
• Creating and maintaining good relationships with the Council's clients.
• Undertaking other such duties as may be required from time to time.

The ideal candidate must possess:

• Diploma in business studies or its equivalent
• 'O' level qualification with an average mean grade of C+ and grade B in both English and Kiswahili
• Training in Customer Service or Front Office
• A minimum of 2 years hands-on working experience in a similar position.
• Ability to comprehend and communicate effectively in written and spoken English and Kiswahili.
• Ability to effectively follow oral and written instructions.
• Excellent knowledge and hands-on working experience in operating Microsoft Office suite- Ms Word, Ms Excel, PowerPoint & Ms Outlook.
• Ability to operate standard/modern office equipment, including but not limited to computers, telephone systems, copiers and facsimile machines.
• Excellent telephone etiquette

Required personal attributes

• Good interpersonal and communication skills, both verbal and written
• Mature and discreet disposition
• Personable and presentable with impeccable grooming and etiquette
• Team player with a proactive attitude and ability to take initiative and work independently.

To Apply:

Interested candidates should email a cover letter showing their current or last engagement and earnings and their curriculum vitae to the following address: recruit@kenyalaw.web-ke.info on or before November 5, 2010.

Candidates who canvass for these positions will be disqualified.

Only short - listed candidates will be contacted

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