Lifecare International Insurance Brokers Ltd: Office Administrator

Job Title: Office Administrator

Reporting To: Accounts and Administration Team Leader

Department: Accounts and Administration

Job Location: Nairobi, Kenya

Summary:

The position calls for a results oriented individual with proven ability to work with minimal supervision in a fast paced environment.

The candidate will be responsible for handling and of daily office administration work.

The job has exposure to sensitive information necessitating considerable tact, diplomacy, discretion and judgement. The aim of the job is to ensure efficient and effective running of the office.

Key Competencies:

• Effective and fluent verbal and written communication skills in English
• Competency in MS Office and internet applications
• Able to prioritise and organise a highly varied work schedule
• Excellent interpersonal and communication skills
• Deliver on time and within deadlines
• Ability to work independently and in a team environment with diverse cultures
• Ability to handle sensitive information and situations in a confidential manner
• Ability to stay calm under pressure and within limited time constraints, handling multiple projects simultaneously

Main Responsibilities:

• Petty cash handling, proper utilisation and timely replenishment
• Day to day supervision and cleanliness of the office
• Procurement of supplies and equipment
• Manage stationery and office groceries
• Human Resources administration including compliance with current Kenyan Law
• Maintenance of office inventory and vehicles
• Transportation including logistics, drivers and vehicles.
• Maintaining and updating fixed assets register
• Supervision of office reception
• Leases’ management for main and branch offices
• International and local travel including flight tickets, visas and hotels booking
• Track and keep record of telephone costs
• Develop and maintain office filing system
• Manage the drivers, gardener, guard, messenger and office cleaner.
• Other managerial duties as may be assigned.

Preferred Qualification & Occupational Skills:

• Recognised office management and business administration course
• Three years experience

Salary Scale:

• Negotiable depending on experience and qualifications

Interested applicants are requested to send their applications and detailed CV indicating current salary and benefit history with 3 references including current employer, copies of certificates and any other testimonials ON or BEFORE Saturday 18th December 2010 to:

The General Manager,
Lifecare International Insurance Brokers Ltd,
P.O. Box 59789 – 00200,
Nairobi.

Or Email: hr@lifecareinternational.co.ke

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