Japan Center for Conflict Prevention: Admin & Finance assistant

The Japan Center for Conflict Prevention (JCCP) is a Non-Governmental Organisation established in 1999 based in Japan.

JCCP’s mission is to contribute to global peace and security by building human capacity for conflict prevention and peace-building. JCCP specialises in capacity building of NGOs and civil society, community security, experts’ training in peacekeeping operations, peace-building for civilian, police and military, education and livelihood support.

JCCP Representative Office in Kenya was established in 2008 in Nairobi and currently it has several ongoing projects for Kenya and Somalia.

The Admin & Finance assistant will assist admin & finance work of the office and projects under the supervision of Admin & Finance Officer and Project/Programme Manager. S/he will be based in JCCP representative’s office in Nairobi, Kenya with field visits to the project sites if necessary.

Closing date: 21 Dec 2010
Location: Kenya - Nairobi

Position: Admin & Finance Assistant
Organisation: Japan Center for Conflict Prevention (JCCP)
Duty Station: Nairobi, Kenya
Starting: Immediate
Duration: 3 month probation with possible extension

Duties and Responsibilities:

Under the direct supervision of Admin & Finance Officer and Project/Programme Manager, the duties and responsibilities of the Admin & Finance Assistant will be as follows:

• S/he will keep monthly finance records for each project as well as JCCP Kenya self fund;
• Assists drafting financial reports for each project;
• Conducts the necessary payments without delay;
• Monitors the expenditures of each project based on each budget lines;
• Maintains office records, including receipts for each project in proper manners;
• Procures the items which are necessary for the office and/or projects based on the regulations of each project; and
• Performs other administrative duties as directed by the office.

Competencies:

• Consistently approaches work with energy and positive constructive attitude, even under pressure;
• Ability to build and maintain relationships with colleagues, partners, beneficiaries, government, donor organizations and other stakeholders;
• Ability to multi-task and prioritize work schedules;
• Sincerity and courtesy in assigned work;
• Fluency in spoken and written English with systematic drafting skills; and
• Good command of computer applications such as Microsoft Office in particular.

Education/Experiences

• Excellent oral, written, and structured presentation skills with the ability;
• College or University degree in relevant academic field such as business, accounting, finance and office administration;
• Minimum of 2 years experiences in administration; and
• Working experience, including intern experiences in NGOs could be added value.

How to apply

Please apply to kenya@jccp.gr.jp together with a cover letter, detailed CV, age, marital status, daytime telephone contacts and 3 referees’ contacts.

Only shortlisted candidates will be contacted

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