MSF France: Clinic Manager

The international humanitarian organization Medecins Sans Frontieres-France/Doctors Without Borders is seeking for its Mathare programme an:

Experienced Clinic Manager
The successful candidate will be responsible for the smooth functioning and organization of the Blue House, TB and MDR Clinics in Mathare/Eastleigh.

Requirements:
* Masters Degree in Programme Management and/or Human Resource Management.
* Must have a medical background (Doctor, Clinical Officer, Registered Nurse)
* Must be registered with the appropriate medical board with a current practicing license.
* A minimum of 15 years experience in your profession with at least 5 years experience in a senior management position in a health programme.
* Excellent management skills including programme planning, development of programme objectives, monitoring and evaluation of health programmes
* Excellent knowledge of HIV and TB programmes.
* Highly developed analytical skills and able to use these skills to write accurate, concise reports.
* Experience in maintaining cordial relations with external partners and referral organizations e.g. Government organs, hospitals etc
* Highly organised and able to prioritise workloads.
* Able to take initiative.
* Excellent communication and inter-personal skills.
* Experience with an international non governmental organisation is a bonus.
* Excellent written and spoken English and Kiswahili.
* Should hold the necessary statutory documents (NSSF, NHIF, PIN Number)

To Apply:
Applicants should send a CV with a motivation letter, copy of ID card and a list of 3 professional references that may be contacted. Mention on the envelope: “Clinic Manager”.

Applications should be sent to:

MSF France
Attn: Finance and HR Coordinator
P.O. Box 39719,
00623 – Nairobi

Deadline for Applications: Friday 11th February 2011 (inclusive)
Only Short-listed candidates will be notified.
Please ensure reliable contact Information.

Candidates will be expected to bring the original certificates mentioned in the CV, including proof of registration

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Adept Systems: ICT Manager

Reporting to: Finance Director

Job Purpose

The main purpose of this position is to integrate and institutionalize best practices of planning and organising, acquiring and implementing, delivering and supporting and monitoring our IT performance to ensure that our enterprise’s information and related technology supports our business objectives whilst maintain optimal system efficiency reliability and reliability.

Duties and Responsibilities

• Develop a comprehensive ICT strategy, policy, guidelines and procedures that will lead to improvement of efficiency and effectiveness of our business operations.
• Implement the company’s ICT strategy, policies guidelines and procedures.
• Ensure ICT projects management through co-ordination of development, acquisition and deployment of ICT systems and infrastructure within the company, ensuring that they are of highest standards.
• Provide professional advice and guidance to management in the acquisition of ICT resources both software and hardware.
• Provide leadership and steer the operation and running of ICT resources ensuring high levels of systems availability, reliability and security.
• Oversee the day to day running of the ICT Department including supervision of staff, training and motivation.
• Installing configuring maintaining and optimizing all network software and communication links for efficient running of data processing email back up data and voice communication.
• Provide continuity of our business through ensuring the availability of our information systems and data by keeping system downtime to a minimum.
• Enforce software licenses compliance and ensure that our company IT security policies and procedures satisfies the quality legal and security requirements for our information assets.
• Systems and networks administration to ensure smooth network operations of LAN and WAN.
• Ensure that the company sound and functional system of; computer and data processing controls, system and software development policy, data network and hardware security, disaster recovery plans and costs control in ICT Department
• Ensure authorised access to data and information.
• Maintenance and servicing of all company’s ICT resources.
• Provide quality and prompt user support services.
• Devise innovative ways to optimise the use of available resources, including data, application systems, technology, facilities and people.
• Ensure that the company adopts best practices in ICT as well as keeping pace with the dynamism in technology.
• Conducting or arranging of ICT training for staff to optimise utilisation of ICT.
• Co-ordination and managing relationship with vendors of ICT resources.
• Any other responsibilities that may be assigned by management from time to time.

Requirements:

• A degree in Information Technology, professional qualifications such as Microsoft Certified IT Professional, CISCO certification, Oracle certifications etc. Holders of Masters in ICT will have an added advantage.
• 5 years experience in leadership of ICT teams in systems planning, analysis, design and development in an Insurance company.
• Demonstrated experience in infrastructure and application development and administration.
• Experience in multi-platform environments consisting of Windows, Linux and Unix.
• Hands on experience of oracle databases
• Up to date knowledge of IT risks, security solutions disaster recovery and business continuity .
• Superior people and project management skills with strong analytical and organizing skills.
• Up to date on current ICT trends.

To Apply:

Send your application including a cover letter and detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business 4th February 2011.

Adept Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke

Only short listed candidates will be contacted.

Please note that we do not charge fees for receiving or processing job applications

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UNIVERSITY RESEARCH CO.(Uganda): Pharmaceutical & Laboratory Logistics Assistant

UNIVERSITY RESEARCH CO., LLC – CENTRE FOR HUMAN SERVICES
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN)

University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, is implementing the USAID-funded SUSTAIN project. The program supports provision of quality, comprehensive HIV/AIDS services at over 30 health care facilities across the country. URC is seeking qualified candidate for the following position based in Kampala:

Position: Pharmaceutical & Laboratory Logistics Assistant
Reports to: Pharmaceutical Systems strengthening Technical Advisor
Job Purpose: To assist in strengthening pharmaceutical & laboratory logistics services leading to improvement in logistics of health commodities in the supported district health facilities.

Key result areas
Receive and verify all drug & Laboratory supplies requests for all supported facilities and prepare allocations

Keep a database of all received reports/ accountabilities from facilities and generate quarterly reports on reporting rates by supported sites.

Participate in building capacity for staff involved in the health programs, including logistics management training, with preparations of training materials and budgeting.

Provide support supervision to facilities to ensure logistics systems strengthening, monitoring and evaluation.

Develop and maintain databases for all relevant sites, commodities, lead times, reporting histories and supervision visits at all levels.

Enforce strict adherence of health facilities to national supply system
Coordinate pharmacy and lab focal persons in the HFs and improve linkages to the national supply chain for health commodities

Key personal competences:
Excellent interpersonal skills, communication and training skills
Experience of patient ARV dispensing and medical record keeping
Previous involvement in ARV bi-monthly & commodity report submission to central stores
Qualifications and experience:
A Degree or Diploma in Pharmacy
3 years of working experience in a ART pharmacy

To apply:
Qualified applicants will be expected to submit the following documents to the Uganda URC Office by: 12pm of Wednesday, February 2nd, 2011.
1. Cover Letter and Curriculum Vita
2. Contact information for 3 professional references
3. Photocopies of certificates and testimonials to be brought to interview or submitted hard copy (please do not send via email, emails more than 3GB will not be opened)

Applications should be submitted to:
University Research Co., LLC –
Centre for Human Services
Plot 7 Ntinda View Crescent, Naguru
P.O Box 28745, Kampala, UGANDA
hr-uganda@urc-chs.com
While we thank all applicants for showing interest, only short listed candidates will be contacted for interviews

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Stanbic Bank Uganda: Jobs and Vacancies in Uganda

We are seeking to recruit suitably qualified employees to fill the following vacancies:

1. Branch Managers: SBG 09/10 (10 positions)
This is a managerial role in the Personal and Business Banking Department.
The job holders will lead the branch teams with the objectives of; driving sales
performance, providing efficient customer service delivery and maintaining effective systems of control to reduce exposure to risk. The job holders will report to the Regional Manager.

Key accountabilities will include:
Driving Sales Performance
• Driving sales performance regarding migration, cross-selling and lead generation
• Ensuring that the team is effectively trained to utilise sales skills to increase market share and achieve set targets

Customer Service
• Ensuring that customer service standards are set and maintained in line with the requirements of each market segment
• Ensuring that customer complaints are monitored and trends and root causes
identified and addressed at source to prevent recurrence
• Ensuring that customer needs are anticipated and met through provision of appropriate products and services via the most suitable channel Risk Management
• Ensuring compliance with agreed levels of authority, legislation and laid-down instructions in all areas of operation
• Managing assets and cash holdings through the utilisation of physical and system security controls
• Managing expenditure to ensure that controllable costs are within budget People Management
• Monitoring and managing the performance and development of management and team leaders within the area

Personal competencies include:
• Ability to communicate clearly, verbally and in writing, when interpreting and
explaining information relating to business plans, strategy, product benefits, service provision, etc
• Good presentation and negotiation skills
• Ability to convey factual information clearly
• Ability to question, probe and clarify information in a diplomatic manner
• People management skills, including team building, motivation, team goal planning and the ability to use team expertise to full advantage
• Being socially confident, quick to establish rapport and able to maintain good
relations even when communicating disagreeable information to customers
Ideal candidate profile:
• A degree in either economics or any business related discipline
• At least 4 years banking experience as a supervisor
• In-depth knowledge of banking policies and procedures
• Knowledge of the retail banking value proposition
• Thorough knowledge and understanding of local target market profiles
• Experience in managing a diverse range of people and activities are essential
• Excellent verbal and written communication skills
• Ability to work in and lead a team

2. Customer Consultants: SBG 08 (20 positions)
This is a supervisory role in the Personal and Business Banking Department.
The job holder will provide customer sales and service-oriented experience for new and existing personal market customers. The job holder will also be tasked to drive sales
performance regarding migration, cross-selling and lead generation.
The job holder will report to the Branch Manager.

Key accountabilities will include:
Sales
• Identifying customer needs effectively and opening new accounts accordingly
• Cross-selling products effectively
• Increasing branch advances through responsible lending practices
• Selling the bank’s products proactively Customer Service
• Ensuring that customer service standards are set and maintained in line with the requirements of each market segment
• Ensuring that customer needs are anticipated and met through provision of
appropriate products and services via the most suitable channel Risk Management
• Implementing all the required steps and controls when opening accounts to minimise the risks associated with new business e.g. by gathering accurate data
• Ensuring initial pre-screening according to product criteria Personal competencies include:
• Good written communication and interpersonal skills
• Ability to convey factual information clearly
• Ability to listen and probe effectively to determine the customer’s real needs
• Being result-oriented and committed to meeting set targets and deadlines
• Being a team player

Ideal candidate profile:
• A good university degree
• 2-3 years branch banking experience, with exposure to credit operations
• Excellent professional client relations
• General knowledge of risks related to the business
• Proficiency in computer packages
• Integrity and honesty
• Assertive

To Apply:

If you believe you have the required qualifications and experience, please send your application and detailed CV including present position, names and addresses of two referees, copies of professional/academic certificates and daytime telephone contact to:
Head of Human Resources,
6th Floor, Crested Towers, Short Tower,
Stanbic Bank Uganda Limited,
P.O. Box 7131, Kampala.
Or send by email to:
waligwaR@stanbic.com
Closing date: 4th February 2011.

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Java:Java Certified Instructor

Applicants must meet the following criteria:

* Qualification- Degree in IT
* Minimum 1 year teaching experience
* Mobile software programming experience is a plus

Successful candidates will be required to start immediately.

If you are interested, send your CV to: javalocal@ovi.com

Deadline: 1st February 2011

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Aphia northeastern Organization: Deputy Director & Project Manager

We are an international Reproductive Health NGO implementing a multi-year program in Turkana county of Kenya.

We are seeking a highly motivated individual to lead our team in improving the lives of men, women and children in this region.

Deputy Director – Lodwar (Re – Advertisment)
Under the supervision of the Project Director, the Deputy Director will be responsible for providing leadership and directing the overall management and implementation of the project in the field; supervise technical and support staff; and provide guidance in planning, implementing, monitoring and evaluating program activities in order to achieve project objectives.

The DD will be expected to work closely with GOK counterparts in supporting national, provincial and district-level strategies.

Job Requirements:
* Minimum of a Masters degree in health or social sciences or a related field.
* At least 7 years of relevant management experience; preferably experience implementing large USAID-funded projects.
* Technical expertise in the fields of HIV/AIDS, RH/FP, MCH, and TB.
* Understanding of the Kenyan health system at the national, provincial and district levels.
* Experience in developing and managing teams of diverse personnel.
* Good logistical, planning and coordination skills and ability to work with other technical professionals.
* Excellent verbal and written communication skills. Fluency in English and Swahili.

Project Manager – Isiolo
The role of the Project Manager is to ensure smooth and efficient operations of all the administrative, logistical and human resources matters relating to the project.

S/he will ensure that office facilities are adequately and efficiently utilized to support the activities of the project while adhering to USAID and pathfinder international policies and guidelines.

The role will be responsible for all procurement; fleet management; coordination of all security issues plus management and supervision of administration staff.

Job Requirements:
* Degree in Business administration or related field.
* Five years experience in administration, preferably in an international non-governmental organization
* Excellent working knowledge of US federal/ USAID rules and regulations is desirable for this role
* Strong computer and organizational skills
* Excellent communication and interpersonal skills and the ability to relate to people of different nationalities and backgrounds.
* Ability to work independently and with minimum supervision
* Initiative and ability to work independently and develop solutions to problems

To Apply:

Applications including cover letter, CV and references should be sent by email to jobs@aphianortheastern.org

Qualified female applicants are especially encouraged to apply.

Candidates who had previously applied for the Deputy Director position need not apply again.
Please note that only short-listed candidates will be contacted

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Mobile Consumer Finance Project: Customer Relationship Management – Associate Intern

Mobile Consumer Finance Project – Jipange Kusave

Ref#110124 – Customer Relationship Management – Associate Intern

Mobile Ventures Kenya, an incubator for new and transformative mobile services, seeks an energetic, entrepreneurial team player to support customer relations in the pilot-testing of a new mobile-phone based financial services business in Kenya – Jipange Kusave.

Who we are

MVK is a small group of experienced entrepreneurs who believe that mobile phones and their associated distribution networks can enable innovative highly profitable ways of bringing financial, health, commerce and other services to the mass market in emerging economies.

We view the following factors as essential to commercial success

(i) simple customer propositions;

(ii) ultra low costs; and

(iii) clear competitive advantages.

We have worked with, and for, market leaders in the financial services, mobile phones, development finance and energy sectors. Members of our team have led the foremost mobile payments and mobile banking implementations worldwide including M-PESA.

What we do

Our firm develops and launches mobile services businesses in East Africa – on a purely for-profit basis – for future launch in global markets. We are now livetesting a new mass market financial services offering, Jipange Kusave, delivered through M-PESA.

You will be joining a dynamic and growing team, who set up in Nairobi in September 2009 and have the necessary funding and relationships in Kenya to pilot‐test the proposition for up to 24 months. Phase 1 has been live since Feb 2010 and acquired ~160 customers, Phase 2 added another ~500 customers; you would join to assist in driving forward Phase 3 to test out an even more developed product.

Please see http://www.mvkenya.com for more information.

The position

Title: Customer Relationship Management Associate Intern

Function: Execute the combined Customer Relations and transaction processing key support functions during pilot phases with a view to long-term leading business role

Task:

Assume day-to-day responsibility to support Customer Care using IT systems, including:

• proactive customer care (delivering outgoing SMS/calls to customers)
• maintaining MIS-based customer records,
• managing two-way customer transaction process,
• answering and resolving incoming customer calls,

Reporting: Report to and be actively supported by Customer Care Manager and General Manager

Location: Kilimani, Nairobi

Compensation: Competitive intern salary

What we’re looking for

Experience:

• At least 1-2 years solid experience working in a customer facing role, managing relationships with mass-market consumers
• Proficient IT systems capabilities and ability to apply analytical skills in excel
• Experience working in a call center or serving customers over the phone is a plus
• Experience launching/marketing new products is a plus

Skills:

• Ability to effectively communicate with a range of customers from across Kenyan population;
• Solid IT systems capabilities and understanding of database and account management software;
• Track record for constantly challenging established
• processes, and identifying and executing potential effectiveness improvements.
• Traits Persistence, practicality, flexibility, relationship builder

What we offer:

A rare opportunity to establish and grow the customer-care functions and shape the eventual go-to-market product for a “next-generation” mobile business that could transform the reach of financial services in the low income and unbanked majority of Kenya and beyond, backed by highly experienced directors and partners (Signal Point Partners, FSD Kenya, CGAP – World Bank)

To Apply:

Please email applications@mvkenya.com with your CV and a Cover Letter to explain your motivations and suitability for the role.

Please include the job reference in the subject line: Ref#110124 – Customer Relationship Management – Associate Intern

Applications will be accepted up to 11th February. Intern role commences mid February.

Unfortunately, due to the volume of applications, only candidates selected for an interview can be guaranteed a response.

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Caritas Internationalis: Programme Officer

Caritas Switzerland and Caritas Luxembourg are non-governmental aid agencies and members of Caritas Internationalis. Caritas works worldwide and adheres to international humanitarian principles (NGO code of conduct).

Caritas Switzerland and Caritas Luxembourg act in the frame of a MoU as a consortium in the region East and Horn of Africa. They operate a joint liaison office in Nairobi and country offices in Hargeisa (Somaliland) and Torit (Sudan).

Position: Programme Officer

Reporting to: Liaison Officer

Location: Nairobi, Kenya with regular travel to Sudan, Somaliland and Ethiopia

Start: April 2011

Duration: Open

Key tasks & responsibilities

• Support the Head of the Liaison Office in Nairobi in the accompaniment of the programmes of Caritas Switzerland/Luxembourg in Sudan, Somaliland and Ethiopia;
• Responsible for Caritas Switzerland/Luxembourg’s programme in Kenya;
• Responsible for setting up and implementing a Planning, Monitoring and Evaluation system for Caritas Switzerland/Luxembourg’s programmes in the region;
• Identify funding opportunities and elaborate project proposals;
• Ensure the timely submission of quality donor reports;
• Represent Caritas Switzerland/Luxembourg in coordination meetings for Somalia in Nairobi;
• Training Caritas staff and partners as required on topics such as PM&E, PRA methodologies, proposal development and reporting

Qualifications

• Advanced University degree in development or a related field;
• At least five years professional work experience with a non-governmental organisation, including fieldwork experience preferably in Kenya and Somaliland and/or Sudan;
• Proven track record in project management, PM&E, PRA methodologies and training;
• Strong analytical capacity – working and thinking on an academic level;
• Outstanding proposal and report writing skills;
• Experience with international donors and grant requirements, in particular with EC and DFID;
• Excellent written and oral communication skills in English, knowledge of German will be an added advantage;
• Flexibility, good interpersonal and networking skills and sensitivity to cultural values;
• Knowledge of the Caritas network and the structures and activities of the Catholic Church is an added advantage

Special Remarks

• This is a national position.
• Qualified women are especially encouraged to apply.

To apply:

If you feel you fit the required profile, please let us know how your qualifications, experience and career aspirations match the requirements of this position.

Send your application latest by 18th of February 2011 via email to jobs.nairobi@caritas.ch indicating ‘Programme Officer Nairobi’ in the subject line.

Please provide an updated Curriculum Vitae (CV) with details of your qualifications, experience, present position and remuneration, earliest date of availability, telephone contacts and names of three referees.

Only shortlisted candidates will be contacted.

Website www.caritas.ch and www.caritas.lu

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Horn Relief: Receptionist / Office Assistant

Position Title: Receptionist / Office Assistant

Position Location: Nairobi

Duration: 1 year (renewable)

Starting date: Immediate

Organizational Background

Horn Relief is an international development and humanitarian organization which focuses on increasing sustainable livelihoods for (agro-) pastoralists and coastal communities in Somalia as well as cross-border areas in neighbouring countries.

Presently it has programmes focusing on water & sanitation, food security, non-formal education, vocational training, cash relief, as well as humanitarian emergency response. The present donor portfolio includes European Commission, USAID, UNICEF, HRF, Netherlands Ministry of Foreign Affairs, Oxfam Novib, Oxfam Canada and others.

The Head Office in Nairobi is responsible for programme and policy development, project identification, planning, monitoring and, evaluation, logistical, personal and security support activities, recruitment, financial accountability, networking, fundraising and reporting. The field offices are responsible for project implementation in partnership with the community and other stakeholders.

General Description of the Role

The Receptionist / Office Assistant will be a full-time member of the Horn Relief staff, working with the and will be expected to act as part of the administration team and as such the job role may occasionally be altered to help others complete their duties.

He/She will be tasked with ensuring the efficient day-to-day operation of the Operations department, and support the work of management and other staff. He/She will work with the team in Nairobi to ensure efficient running of the day to day office operations.

Administrative

• Front office /Reception management(guiding and welcoming visitors, answering calls, responding to enquiries, taking/relaying messages etc)
• Ensure that the office runs smoothly, specifically make timely purchases of stationery supplies in liaison with the Procurement Assistant / LSO.
• Tracking movement of documents in and out of the organization.
• In liaison with the LSO, Coordinate and maintain records for HR phones and office keys.
• Process payments for Operations/Logistics department as required.
• Provide secretarial and administrative support to Logistics and other Departments.
• Ensuring staff have job identification and business cards as instructed.
• Ensure that staff takes responsibility to close windows, switch off lights for general security of Office.
• Perform general clerical duties to include but not limited to: photocopying, faxing, Mailing and filing.
• Assist in ensuring payment of utility bills (electricity, telephones) and statutory payments (NHIF, NSSF and PAYE) is done in a timely manner.
• Assist in preparation for meetings if called upon.
• Ensure that office drinking water is ordered and refilled in a timely manner.
• Preparing and maintaining the guard monthly schedule and getting approval from the LSO.

Travel

• Make travel, meeting and other arrangements for staff.
• Assist in logistical support and other support to facilitate local and international travel including bookings, accommodation and visas and maintaining database for vendors.
• Assisting in making Hotel and flight bookings as instructed.
• Assist with the follow-up and applications of visas and work permits for new staff.

Procurement

• Assist in the handling of purchase requisitions and local purchase orders, including obtaining quotations from vendors, and more so in the absence of Procurement Assistant / Logistics Security officer.
• Any other duties as assigned.

Skills and Qualifications needed

• Minimum 3 years relevant experience in office Administration and Logistics.
• Minimum of Diploma in administration/office management/ front office management /Logistics/ or any other relevant diploma.
• Excellent IT skills, in particular Word, Excel, email.
• Ability to manage several tasks simultaneously, be flexible, and be willing to assume a range of unanticipated assignments.
• Strong communication skills and ability to work independently and as part of a team.
• Professional and friendly communication style, with the ability to field calls from a diverse group.
• Excellent attention to detail and organization.

Application process

The selection committee will review all applications on an on-going basis. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. Only short listed candidates will be contacted. Horn Relief is an equal opportunity employer.

Each application package should include the following:

• One page cover letter outlining why you think you are the best candidate and how your skills sets and experiences fit into this position.
• Resume (including detailed work experience, education/diplomas).
• References (minimum of three, with complete contact information).

Application deadline: Sunday 6th February ,2011

Vacancy contact: All applications should be sent to Horn Relief at vacancies@hornrelief.org with the subject line: “Receptionist / Office Assistant”.

Applications not including all of the above requirements will not be reviewed.

Horn Relief will only respond to short-listed applicants
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Transmara Sugar: Jobs and vacancies in Kenya

Our client, Transmara Sugar, is a new sugar company located in the Transmara. They have the following urgent vacancies to fill:

Cane Head
Job Ref. MN4650

Job Profile

• Ensure mill cane production and seed cane development.
• Ensure outgrower cane is legally contracted and surveyed.
• Ensure cane delivery from field to factory is efficient, productive and resources are fully developed.
• Ensure relations with farmers are cordial and of a partnership nature.
• Prepare budget for the smooth running of the company such as budget within agreed limit.

Cane Officers
Job Ref. MN 4651

Job Profile

• Nurture relationship with farmers to grow cane and build trust.
• Ensure farmers interests are taken care of in line with the company policy.
• Ensure cane is of good quality in quantities as per program and above yields and timely harvesting is done.

Mechanization Officer
Job Ref. MN 4652

Job Profile

• Will be responsible for ensuring all mechanical equipment is in good working condition and minimal downtime.
• Will ensure that drivers have good skills and look after equipment.
• Ensure maximum utilization of machinery and equipment with efficiency and productivity.
• Prepare budgets for this function and control.

Transport Officer
Job Ref. MN4653

Job Profile

• Will be responsible for scheduling and planning transport from field to factory after harvest.
• Will ensure weigh bridge is calibrated, ticketing mechanisms work efficiently and farmers have relevant information regarding cane deliveries.
• Ensure budgets are prepared for this function and actuals remain within the limits stipulated.

IT Manager
Job Ref. MN 4654

Job Profile

• Will be responsible for evaluating an ERP that will integrate the operational function at the factory and cane delivery to factory.
• Ensure that hardware and software capabilities are adequate, data capture is of paramount integrity and adequate outputs are available for management to make informed decisions based on computer operations.

HR Manager
Job Ref. MN 4655

Job Profile

• Will ensure details of job descriptions for each employee and that all employees go through a goal setting program.
• Ensure appraisal mechanism is in place that will reward employees on the basis of meritocracy.
• Ensure fair system for recruiting and training employees.
• Ensure statutory regulations are met with reference to occupational health and safety, labour laws and other employee matters.

Person Profile

Applicants must have at least six years relevant hands-on job experience.

Send your application with a detailed CV with a daytime telephone contact.

Please also summarize yourself as follows:

• Job Ref. No.
• Your Name
• Current/Past Salary: Year 2010 pm, year 2011 pm
• Year 2011 Benefits: If house, state market rent; if car state cc

To Apply:
Send your application by hand, courier, post or email so as to reach us by 9th February 2011.

Limit email to maximum 3 pages A4 size CV and no attachments.

Mark Job Ref. No. on top left of the envelope.

Send to:

Executive Selection Division,
Manpower Services (K) Ltd,
3rd Floor, Landmark Plaza,
Directly Opposite Nairobi Hospital Entrance,
P.O. Box 50736-00200, Nairobi.
Email: recruit@manpowerkenya.com

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UNFPA: Finance Assistant

Vacancy No: VA/FPA/SOM/02/2011

Post Title: Finance Assistant

Type of Contract: Fixed Term

Duration: 1 Year, Renewable, subject to satisfactory performance and availability of funds

Level: GS5

Duty Station: Nairobi

Closing Date: 21 February 2011

Organizational Unit: UNFPA Somalia Country Office

Organizational Context:

UNFPA, the United Nations Population Fund, is an international development agency that promotes the right of every woman, man and child to enjoy a life of health and equal opportunity.

UNFPA supports countries in using population data for policies and programmes to reduce poverty and to ensure that every pregnancy is wanted, every birth is safe, every young person is free of HIV/AIDS, and every girl and woman is treated with dignity and respect.

Duties and Responsibilities:

Under the guidance and overall supervision of the Operations Manager, the incumbent provides financial and administrative support services ensuring high quality, accuracy and consistency of work. He/She promotes a client-oriented approach consistent with UNFPA rules and regulations.

He/She works in close collaboration with the operations, programme and projects’ staff in the Country Office and UNFPA Field Offices to exchange information and ensure consistent service delivery.

Summary of Key Functions:

• Implementation of operational strategies
• Accounting and administrative support
• Programme support

Ensures implementation of operational strategies focusing on achievement of the following results:

• Full compliance of financial/administrative processes and records with UN/UNFPA rules, regulations, policies and strategies.
• Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for UNFPA projects; preparation of all types of vouchers for projects and Field Offices; PO vouchers and payment execution.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed.
• Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

Provides support to the Programme Unit focusing on achievement of the following results:

• Verify supporting documents for new vendors/partners before submission for approval; create vendor data base for Somalia Country Office.
• Liaise with relevant staff on verification of supporting documents for project payments and follow up REQ till submission of payment to UNDP.
• Take timely corrective actions on un-supported payment requests, including travel F10 claims, consultant’s fees, etc.
• Maintenance of the proper filing system for finance records and documents.
• Verify and ensure administrative practices are consistent with applicable rules and procedures.
• Perform any other duties as and when required.

Core Competencies:

• Demonstrate commitment to UNFPA’s mission, vision and values
• Display cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Place UNFPA interests first and foremost, including resisting political and personal pressure. Demonstrate personal commitment to UNFPA’s mandate and vision.
• Show respect, tact and consideration for different cultures in all communications.
• Work collaboratively with colleagues inside UNFPA, as well as with UNFPA partners and other stakeholders.
• Remain calm, composed and patient, regardless of her/his own state of mind.
• Avoid engaging in unproductive conflict.
• Set high personal standards and drive to achieve them.

Functional Competencies:

• Ability to plan, prioritise and deliver tasks on time;
• ability to participate effectively in a team-based information sharing environment;
• acceptance of additional responsibilities and capacity to work under pressure;
• high client service orientation;
• high initiative to solve problems;
• excellent analytical skills;
• excellent communication skills.

Knowledge Management and Learning:

• Shares knowledge and experience.
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness:

• Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information.
• Strong IT skills.
• Ability to provide input to business processes re-engineering, implementation of new system.

Leadership and Self-Management:

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude.
• Remains calm, in control and good humored even under pressure.

Qualifications and Experience Required:

Education:

• Secondary Education with specialized certification in Accounting and Finance.
• University Degree in Business or Public Administration desirable, but not a requirement.

Experience:

• 3 to 5 years of relevant finance, experience at national or international level is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc), and knowledge of spreadsheet and database packages, and experience in handling of web -based financial management systems,e.g. ATLAS.

Languages:

• A good command of the English language, both written and spoken.

To Apply:

Applications with a current CV and P11 (www.escwa.un.org/main/vacancies/P_11.doc) marked: “VA/FPA/SOM/02/2011 –“Finance Assistant” on the envelope should be addressed to:

The Representative
UNFPA CO Somalia
P.O. Box 28832, 00200
Nairobi, Kenya.

OR Email address: recruit.unfpasom@unfpa.org

Women are strongly encouraged to apply.

UNFPA will only be able to respond to those applications in which there is further interest.

UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply
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Workforce Associates: IT Manager / Project Manager

Job Title: IT Manager / Project Manager

Reports to: Regional Technical Director

Summary

To plan, execute, and finalize all Company projects according to strict deadlines and within budget. This includes acquiring resources and co - coordinating the efforts of team members and third party contracts or consultants in order to deliver projects according to plan.

The Project Manager will also define project’s objectives and oversee quality control throughout its life cycle.

Key Tasks:

• Oversee all projects which are being undertaken by the company in liaison with Head of departments
• Plan and schedule project timelines and milestones using appropriate tools
• Track project milestones and deliverables
• Carry out appropriate project assessment and advise the management on the most appropriate and economical approach
• Estimate the resources and participants needed to achieve project goals e.g., human, equipment, materials etc
• Ensure that there is proper business planning preparing long-term strategies and success paths.
• Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion
• Liaise with project stakeholders on an ongoing basis
• Develop and deliver progress reports, proposals, requirements documentations and presentations
• Prepare status reports for the project team, analyze results and troubleshoot problem areas
• Proactively manage changes in project scope, identify potential crises and devise contingency plans
• Define project success criteria and disseminate them to involved parties throughout project life cycle
• Coach, mentor, motivate and supervise project team members and contractors and influence them to take positive action and accountability for their assigned work
• Build, develop and grow any business relationships vital to the success of the project
• Conduct project post mortems and create a recommendation report in order to identify successful and unsuccessful project elements
• Develop best practices and tools for project execution and management
• Any other duties as assigned.

Knowledge and Skills Requirement:

• Holder of first Degree or Higher Diploma in information technology or computer science
• Five years technical experience and competence
• Five years work experience in a project management capacity
• Strong familiarity with project management software
• Certifications in ICT
• Experience at working both independently and in a team oriented, collaborative environment is essential
• Ability to conform to shifting priorities, demands and timelines through analytical and problem solving capabilities
• Reacts to project adjustments and alterations promptly and efficiently
• Flexible during times of change
• Ability to elicit cooperation from a wide variety of sources, including senior management, clients and other departments
• Strong written and oral communication skills
• Strong interpersonal skills
• Ability to learn, understand and apply new technologies
• Customer service skills and asset
• Ability to effectively prioritize and execute tasks in a a high pressure environment is crucial
• Ability to lead and establish credibility within a culturally diverse environment.

To Apply:
To apply for this position send your CV only to recruitment@workforceassociates.net on or before 3rd February 2011.

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UNFPA: Administrative Assistant

Vacancy No: VA/FPA/SOM/04/2011
Post Title: Administrative Assistant

Type of Contract: Fixed Term
Level: GS5

Duration: 1 year, Renewable, subject to satisfactory performance and availability of funds.
Duty Station: Nairobi

Closing Date: 21 February 2011
Organisational Unit: UNFPA Somalia Country Office

Organizational Context:

UNFPA, the United Nations Population Fund, is an international development agency that promotes the right of every woman, man and child to enjoy a life of health and equal opportunity. UNFPA supports countries in using population data for policies and programmes to reduce poverty and to ensure that every pregnancy is wanted, every birth is safe, every young person is free of HIV/AIDS, and every girl and woman is treated with dignity and respect.

Duties and Responsibilities:

Under the guidance and overall supervision of the International Operations Manager (IOM), the incumbent will carry out the following functions:

Administration:

• Draft responses to incoming correspondence, type and proof-read correspondence and documents utilizing the computer.
• Make flight bookings and hotel bookings for staff and missions.
• Maintain upto-to-date addresses and telephone numbers of staff, partner agencies and vendors.
• Prepare Travel Authorization (TA), calculate entitlements for staff and other UNFPA personnel travelling, support in the completion of Annual Travel Plans.
• Raise requisitions in ATLAS, receipting POs, budget checking Requisitions and prepare certification of payment for air ticket bills and other Admin related payments.
• Submit GHG Emission Calculator annually and serve as UNFPA Focal point for UNFPA Going Green Initiative.
• As the UNFPA ISECT Administrator; ensure up-to-date staff records on duty stations and their dependants for security purposes.
• Maintain up-to-date UNDSS staff movement tracking. Place confirm requests for security trainings/briefings through UNDSS office.
• Take notes at All staff and Operations meetings and prepare correspondence as directed by Operations personnel.
• Update and manage the office filing system to ensure easy and quick retrieval of information.
• Assist in the preparation of budget, provision of information for audit.
• Maintain records on assets management, preparation of reports, keep up-to-date inventory record and submit annual inventory certification letter to FASB.
• Maintain files and records relevant to office maintenance
• Provision of support to maintenance of common premises and common services
• Organization of shipments, customs clearance arrangements, preparation of documents for shipments (receive/sent), Preparation of all necessary documents, receipt of quotation, bids or proposals, their preliminary evaluation.
• Responsible for the implementation of MOSS and MORSS at Country Office Nairobi and field offices in Hargeisa, Garowe, Galkayo and Bosaso

Human Resources:

• Keep up-to-date personnel files for each individual staff member by complying to UNFPA standards and procedures and ensure that complete and relevant documentation is kept on file;
• Maintain an updated organogram of office;
• Assist field offices in personnel issues;
• Assist in medical evacuation process and contact concerned departments of United Nations System
• Performs other duties as assigned by the supervisor

Functional Competencies:

• Initiative and discretion;
• participates effectively in a team-based information-sharing environment, collaborating and cooperating with others;
• plans and produces quality results to meet established goals;
• strives for quality client-oriented services;
• executes day-to-day tasks systematically and efficiently;
• good communication skills;
• capacity to work under pressure.
• Organizes and priotizes work schedule to meet client needs and deadlines.
• Establishes, builds and sustains effective relationships within work unit and with internal and external clients.
• Anticipates client needs and addresses them promptly and diplomatically.

Corporate Competencies:

Integrity/Commitment to mandate

• Inspires confidence through personal credibility.
• themselves accountable for actions taken.
• Takes initiative to report on any deviations from established norms/practices.
• Places UNFPA interest first and foremost, including resisting political and personal pressure.
• Demonstrates personal commitment to UNFPA’s mandate and to the organizational vision.

Knowledge sharing/Continuous learning

• Takes responsibility for personal learning and career development.

Valuing Diversity:

• Shows respect, tact and consideration for different cultures in all communications.

Communicating information and ideas:

• Prepares written material in a manner that does not require corrections or editing by other.

Conflict and self management:

• Remains calm, composed and patient, regardless of her own state of mind.
• Avoids engaging in unproductive conflict

Education:

• Secondary School Education with certification in Administration and HR.
• University Degree in related fields desirable but not a requirement.

Experience:

• 4 to 5 years relevant experience in Administration/HR, preferably part of it with an International organization or the United Nations.

Languages:

• A good command of English language, both written and spoken.

Computer Skills:

• Proficiency in current office software applications.

Applications with a current CV and P11 (www.escwa.un.org/main/vacancies/P_11.doc) marked: “VA/FPA/SOM/01/2011 –Driver” on the envelope should be addressed to:

The Representative
UNFPA CO Somalia
P.O. Box 28832, 00200
Nairobi, Kenya.

OR Email address: recruit.unfpasom@unfpa.org

Women are strongly encouraged to apply.

UNFPA will only be able to respond to those applications in which there is further interest.

‘UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply

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Gemini Stores: Hotel Manager & Assistant Hotel Manager

A 2 star hotel with a club located in Nairobi, is seeking to engage the services of the following staff:

Hotel Manager

Qualifications:
* Advanced Diploma in Hotel Management
* Between 28-40 years of age
* Minimum 3 years experience in a similar position in a two or three star hotel
* Must be a person of high integrity with good PR and management skills

Responsibilities:

Reporting to the Managing Director, the successful candidate will be responsible for:
* Co-ordinate and ensure smooth and efficient running and utilization of all the activities and facilities of the hotel
* Oversee the day to day operations of the entire hotel and the Club
* Ensure overall security of the hotel and the club
* Ensure discipline and regulations are adhered to
* Receive daily reports from HODs and act accordingly
* Counter sign all receipts, reports and leave forms
* Ensure consistent sales and that both the hotel and the club meets projected targets
* Make the necessary reports regarding overall operations
* Ensure regular briefs are held with the H.O.Ds, so as to ensure efficient services and communication
* Coordinate departmental/unit services to ensure customers are well taken care of
* Effectively handle and resolve any guest complaints
* Carry out in-house staff training as may be deemed necessary
* Ensure overall control of foods and beverages

Salary: Kshs. 50,000/=

Assistant Hotel Manager

Qualifications:
* Diploma in Hotel Management
* Between 26-30 years of age
* Minimum 2 years experience in a similar position
* Must be a person of high integrity with good PR and management skills

Responsibilities:
Reporting to the Hotel Manager, the main responsibility of the successful candidate will be to deputize the Hotel Manager and assist him in effectively carrying out the day to day operations of the hotel.

Salary: Kshs.30,000/=

Club Manager

Qualifications:
* Diploma in Hotel Management
* Between 26-30 years of age
* Minimum 2 years experience in a similar position
* Must be a person of high integrity with good PR and management skills

Responsibilities:
Reporting to the Hotel Manager, or the Assistant in the absence of the Manager, the successful candidate will be responsible for:
* Oversee the day to day operations of the club
* Ensure consistent sales and that the club meets projected targets
* Make the necessary reports regarding operations of the club
* Effectively handle and resolve any guest complaints
* Ensure control of foods and beverages in the club
* Overall control of foods and beverages
* Ensure discipline and regulations affecting club operations are adhered to

Salary: Kshs. 26,000/=
Applications, enclosing a detailed CV and testimonials should reach the undersigned on or before 14th February, 2011.

The Personnel Manager,
P.O. Box 31223 – 00600,
Nairobi.

E-mail: geministores06@yahoo.com

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by-Appointment Africa: Field Operations Officer

Field Operations Officer

Job Reference BA/SO/3

Start Date: Immediately

Location: Nairobi, Kenya

Our client, a low cost for profit organization, is launching a large-scale franchise of ultra low-cost for-profit private primary schools across Africa.

Their approach addresses the critical problems facing education systems in Africa, the lack of accountability and absence of incentives for improving performance and educational outcomes.

Because of how they have designed their model, the are able to cost-effectively deliver high-quality education so that it is affordable even to those living on dollar a day poverty (charging less than $4 per child per month), while enabling local franchise owners to operate their school businesses profitably, and create a financially profitable business at the central franchise level.

They have already launched the first two schools in their franchise in Kenya with tremendous success, and plan to rapidly scale the company to serve more than 1 million families in Africa.

About the position

Our client is seeking a full-time School Operations Officer, who from the business-side will help support and monitor the operations of a group of schools within their network.

The organisation has developed extensive system and tools for its operations that allow someone they hire from the local community to easily and successfully open and manage the operations of a school – we call this our “School in Box” model.

Most of the systems and tools that are developed are low-tech and paper-based because of the environment in which they work. It starts with their very detailed Operators Manual and spans across all instructional, financial, operations and human resource management issues and systems.

School Operations Officers work with a group of local headmasters to help ensure that the management and monitoring systems and tools that are part of our “School in a Box” are effectively implemented at individual schools. This position is also critical in providing feedback to the central headquarters as to ways to improve upon these systems.

School Operations Officers will have a particular focus on all of the non-instructional elements of the operations at the school site.

These include:

• Marketing & Recruiting New Students
• Student Payment Systems
• Personnel Management
• Rules & Procedures
• Facilities Management And more

This is a very hands-on job, and so we expect the School Operations Officer to be in the field (in our case, the slums of Nairobi) working with schools about 80% of the time.

About you

• You are one of those rare multi-talented people who is a very keen observer, as well as a very analytical problem solver.
• You have years of experience simultaneously managing and helping grow multiple small businesses units in challenging environments. But most importantly have demonstrated capacity to think outside the box in identifying critical issues and developing non-traditional approaches to solve them.
• Experience in working in very poor communities (slums) is a real plus
• You are incredibly data-driven, analytical, and excited about developing an environment and processes in which high-quality data is regularly collected and used to manage and improve our franchise schools.
• You are not afraid of getting your hands dirty
• You have experience managing projects with many moving pieces, and building and managing teams of people
• You function well in a fast-paced informal environment where constant change is the norm and the bar for quality is set high.

Our team has a passionate belief that basic primary education is critical to the development of every child, family, community and nation.

We believe that it is possible to address this critical need for poor families through new and innovative approaches leveraging the private sector, and that by providing low-cost but high-quality primary education, we will give millions of children the opportunity to accomplish their dreams. We are looking for someone who wants to join us in this rewarding task.

Requirements/Skills:

• Bachelors degree
• 5+ years experience in operations, management, education or related experience
• Franchise or chain management experience in Kenya is a real plus
• Driven, disciplined, self-motivated, and entrepreneurial
• Excellent verbal and written communication skills
• Must be a team player and open to new approaches and ideas
• Strong project management skills
• Ability to organize, prioritize, and manage multiple tasks

Remuneration:

Ranges between Kshs. 25,000 – 40,000.00 dependent on experience, skills and qualifications.

To Apply:
If you meet the above requirements send your CV and detailed application letter to info@byappointmentafrica.com.

Only short-listed candidates will be contacted

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A Logistics and supply chain management company:Assistant Customer Service Manager

A Logistics and supply chain management company with International and local clientele invites applications for the above post within its Customer Service Department.

The position involves active interaction with clients, timely satisfactory service delivery with prompt responses and
management of staff within the department. Logistics knowledge is not a pre-requisite but of advantage.

Applicants aged between 30-45 years should posses:-

• Degree in Business or related fields, good computer, verbal and written communication skills with an insight for details and figures, work organizational skills and experience in handling customer related issues.

This is a management post with chances of earlier promotion for suitable candidates.

Closing date: 31st January 2011.

To Apply:

DN/A 832

P. O. Box 490101 – 00100

GPO – Nairobi

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by-Appointment Africa: Recruiting Manager (HQ)

Recruiting Manager (HQ)

Job Ref: BA/RM/18

Location: Nairobi, Kenya

About this position

Our client is looking for an individual who will be responsible for providing the highest level of HQ staffing services. This position delivers high quality professional candidates while guiding hiring managers and candidates through the selection process.

A wide degree of creativity, near and long-term recruiting vision, head hunting, business understanding and personal organization is required. It is critical to our success to be able to design and manage streamlined selection, recruiting, and hiring processes to find the right people and to do so in a cost-effective manner. It is the role of the Recruiting Manager (HQ) to lead this process.

More specifically:

• Confer with senior managers to identify personnel needs, workforce planning strategies, and search assignments
• In coordination with hiring managers, write detailed job descriptions ensuring an understanding of job duties and responsibilities
• Develop and maintain strong working relationships with recruitment leaders in Kenya, community organizations, and other team members to create a partnership that yields success
• Leverage online recruiting resources to identify and recruit the very best candidates
• Create and foster relationships with diverse professional organizations to attract and recruit diverse candidates
• Review applications and credentials for appropriateness of skills, experience and knowledge in relation to position requirements
• Pre-screens candidates. Create and present pre-screening questions to hiring managers for collaboration and approval
• In coordination with hiring managers prepares candidates by providing detailed information on the company, the business strategy, department background, job descriptions and expectation-setting
• Interviews all candidates presented for final interviewing by managers and includes the use of competency based interviewing techniques and methodologies
• Organizes, leads and documents post-interview debrief/feedback with interview teams
• Manages the presentation, selection, offer, negotiation, closing and administrative components of finalizing the recruitment process
• Develops an effective pipeline of key talent potentially available for immediate hire as succession planning needs dictate
• Stays informed of trends and innovative recruiting techniques in order to be competitive in recruiting practices

About You:

• Bachelor Degree in Human Resources, Communication, Administration, Marketing, Social Science or related discipline
• Minimum of 8 to 10 years experience in full lifecycle recruiting preferably for an organization with high volumes of new hires
• An expert level of knowledge in recruitment including, but not limited to, sourcing, networking, assessing, job analysis, wage and salary trends, relationship management and due diligence
• You are well experienced in headhunting for key positions
• Must be able to manage competing demands, accept criticism and constructive feedback, while being extremely adaptable and flexible
• Excellent writing and oral communication skills are required
• Ability to present new recruiting concepts to senior managers.
• Demonstrated ability to recruit for a broad range of positions. Must have the ability to quickly learn systems (Bridge International uses Jobvite as an online tool for recruitment)
• Ability to handle sensitive and confidential information appropriately
• Strong initiative and solid judgment skills/abilities
• Intermediate knowledge of Microsoft Office

To Apply:
If you meet the above requirements, send your updated CV accompanied by a detailed application letter to info@byappointmentafrica.com.

Only short-listed candidates will be contacted

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